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Home / Blog / Free Methods to Convert Word to PDF [Online & Offline]

Free Methods to Convert Word to PDF [Online & Offline]

By Roche | Follow twitter | Updated on March 21, 2023 | Deutsch Français
Introduction:
Word is widely accepted because of its editability. However, Word files cannot keep the formatting intact when shared across operating systems. Add to this, more users value file security, and PDF offers more document security options. Therefore, people would opt for PDF when it comes to file transmission. This poses a question: how to convert Word to PDF?
summary

It is not a sophisticated process to turn a Word document into PDF. The "Save as" option by MS Word has an excellent performance. However, things go out of your control when the Word file has clickable hyperlinks or you need to keep track changes even in the converted PDF.

With a dedicated Word to PDF converter like SwifDoo PDF, you don’t have to run the extra mile to maintain the original links and track changes. In this post, we will straighten out how to save Word as PDF.

Convert Word to PDF Offline

When the Word document contains fillable forms of multimedia content, the inbuilt "Save as" method provided by MS Word can be irritating. Why? Simply because the converted files are far from your anticipation and displayed in a messed-up layout. In this section, we'll cover two handy Word to PDF converters.

SwifDoo PDF

SwifDoo PDF is an offline Word to PDF converter, which can provide high-quality conversion results and perform batch converting. This comprehensive converter can perform conversion tasks among commonly-used file formats, such as image format, HTML, CAD, and text. Take a look at how to convert Word to PDF without changing format:

Step 1: Download SwifDoo PDF from the official website;

Step 2: Launch the program and click Convert > Office to PDF to trigger SwifDoo Converter;

How to convert Word to PDF in SwifDoo PDF

Step 3: Add your Word document to the workstation;

Step 4: Click Start to save a Word document as a PDF without changing the format.

Notably, this PDF program can keep the hyperlinks and track changes you’ve made in the original Word document. You don’t have to be concerned about the changed formatting. The font, hyperlinks, and track changes will remain intact as it’s supposed to be.

If your hyperlinks are not working after the Word to PDF conversion, this post is of great interest to you.

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Batch Convert Word to PDF in SwifDoo PDF

Batch Word to PDF conversion has become a new trend since people don’t want to spend time and energy waiting. All you need to do is to add multiple Words to the workstation. Keep reading to figure out how to convert multiple Word to PDF automatically.

Step 1: Launch SwifDoo PDF and click Office to PDF in the Convert tab;

Step 2: When the SwifDoo Converter pops up, select Office to PDF;

Batch convert Word to PDF in SwifDoo PDF

Step 3: Click Add Files to upload multiple Word documents to the panel;

Preview: Free Word to PDF Converter on Mac

Preview is a built-in image viewer and PDF converter of the macOS operating system. Therefore, Mac users don’t have to worry about how to turn a Word document into a PDF on Mac offline, and Preview can well resolve Word to PDF conversion without Office:

Step 1: Click the Word document you want to save as a PDF;

Step 2: Select Print in the File tab;

Step 3: When you see the PDF pop-up menu, click it to choose Save as PDF;

Step 4: Press the Print button to convert.

Converting a Word document to PDF is quite easy with Preview on macOS, isn't it? But if you're a regular user of the Microsoft Office Suite, the built-in "Save as" or "Export" is of huge help. Read on to find out how to convert Word to PDF with Office.

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MS Word: Offline Word to PDF Converter

Microsoft Word is a word processor program developed by Microsoft and was first released in 1983. As a flagship product of Microsoft Office Suite, Word allows users to create high-quality PDF documents. What’s more beneficial is that Word can check your grammatical errors, spelling mistakes, and word count. Thanks to the “Save as” feature, you can turn a Word document into a PDF without changing the formatting.

If you have Microsoft Word 2007 installed on your PC or even later versions, such as Word 2010 and Word 2013, the simplest method to convert a Word document to a PDF is within Word itself:

In Word 2007

Step 1: Open the file you need to convert and then hit the File tab;

Step 2: Choose Select As in a drop-down menu, and then click PDF or XPS;

How to convert Word to PDF in Microsoft Word 2007

Step 3: When the Save As window pops up, select an expected location to store the converted document. Meanwhile, you are able to rename the document and change the file type if necessary.

In Word 2010

The Save As setting in Word 2010 is slightly different from that of Word 2007. Let’s see how it goes:

Step 1: Click File on the menu bar;

Step 2: Hit the Save & Send button to choose Create PDF/XPS Document;

How to convert Word to PDF in Microsoft Word 2010

Step 3: After a Publish window pops up, enter the file name, choose the file type, and then press Publish to finalize Word to PDF conversion.

Unlike Word 2007 and 2010, Word 2003 has no native ability to create PDFs from Word documents. In this case, you may need a third-party PDF product to turn a Word file into a PDF with the "Print" option.

How to convert Word to PDF with hyperlinks and track changes

When you find that the converted PDF lose the hyperlinks and track changes, it’s better to check the settings in MS Word. Here’s how to make sure your PDF can keep all the track changes and links alive:

Step 1: Open a Word document in MS Word, and navigate to the File tab on the top left corner;

How to create a PDF in Microsoft Word 2010

Step 2: Click Export > Create PDF/XPS Document > Create PDF/XPS;

Step 3: When the Save as window shows, select Options on the right bottom to check the Publish what column.

How to convert Word to PDF with markups

By default, if your Word has no reviews or markups, the Document showing the markup option is not clickable. Otherwise, check the box to ensure the converted PDF has all the markups and track changes.

Convert Word to PDF Online

If you feel like downloading a new desktop program could be risky, try some online Word to PDF converters. The free service can meet your expectation.

SwifDoo PDF

Last March, SwifDoo PDF rolled out an online converter to increase its reach. This switch is, obviously, convenient for users who don't have many PDFs to process. Check out how this online tool saves a Word document as a PDF:

Step 1: Navigate to the SwifDoo PDF Online Converter, and click Word to PDF;

Convert Word to PDF in the SwifDoo PDF online converter

Step 2: Upload your Word document to the workstation by clicking Choose file. When ready, hit the Download file button to turn this Word document into a PDF file.

Tip: The SwifDoo PDF Online Converter only provides two free conversion tasks. Once you exceed the maximum, share this page on social media can get the extra free task. 

iLovePDF

Akin to desktop PDF software, web-based PDF applications can help with Word to PDF conversion as well. They are convenient to use since most of them usually don’t require download or registration. The following is how to convert Word to PDF online with iLovePDF:

Step 1: Type iLovePDF’s URL on the search bar;

Step 2: Choose Word to PDF and upload your Word documents from Google Drive, Dropbox, or a local device;

How to convert Word to PDF in iLovePDF online

Step 3: Click Convert to PDF to finish converting.

Most free online PDF converters only allow users to convert files twice a day. If it reaches the maximum file limits, you may need to pay for it.

Since most Internet-based PDF tools share the same steps regarding Word to PDF conversion, therefore we will introduce another solution to save Word as a PDF.

Google Drive

Nowadays, many developers shift their attention to storing data online rather than in a local folder. In the array of cloud service providers, Google Drive needs to be mentioned.

This cloud-based storage solution enables users to save documents online and access them from any device. One of its powerful functions is to support easy file conversion, such as Word to PDF:

Step 1: Log in to Google Drive with your Google account;

Step 2: Open a Word document in Google Drive and navigate to File > Download > PDF document (.pdf);

How to convert Word to PDF in Google Drive

Step 3: Export the document into a PDF. You can choose to download the document to the device or save it to your Google Drive account.

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However, Google Drive’s editing, file conversion, and other PDF-related services are supported by built-in third-party applications. That means if you decide to utilize Google Drive to convert a file, make certain that the document doesn’t contain any formatting that is hard to identify, such as track changes, forms, and multimedia content.

In a word, online tools can convert Word to PDF with only a few steps. But if you need to convert multiple Word documents to PDF at a time, you need to embrace offline PDF converters again. Batch processing requires a paid account for most web-based PDF converters.

Wrapping Up

To sum up, Word to PDF conversion is no longer a tough issue, and users don't have to go out of their way to get the work done. MS Word itself is a default Word to PDF converter but it takes a few steps. Besides, SwifDoo PDF can save one or multiple Word documents as PDFs in several clicks.

FAQs

Q:How do I convert Word to PDF in Adobe Acrobat?

Adobe Acrobat is a versatile PDF converter and provides both online and offline services. Let's see how to convert Word to PDF with the online service Adobe

Step 1: Type the URL on the search bar;

Step 2: Click Select a file to upload your Word document;

Step 3: Once uploaded, choose Download to export the PDF file.

With 2 years of experience writing reviews and roundup articles in the document management and software industries. Always have a passion for trying new things, especially software.

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