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Home / Blog / Free Methods to Convert Word to PDF [Online & Offline]

Free Methods to Convert Word to PDF [Online & Offline]

By Roche | Follow twitter | Updated on August 5, 2022 | Deutsch
As a component of Microsoft Office Suite, Word is widely accepted because of its editability. However, Word files cannot keep the formatting intact when shared across operating systems. Add to this, more users value file security, and PDF can offer more document security options. Therefore, people would opt for PDF when it comes to file transmission. This poses a question: how to convert Word to PDF

In most cases, it is not a sophisticated process to convert a Word document to PDF. The "Save as" option by MS Word has an excellent performance. But when the Word document contains fillable forms of multimedia content, the inbuilt "Save as" method can be irritating because the files are far from your anticipation and displayed in a messed-up layout. In this article, we'll cover how to convert a Word document to PDF.

Convert Word to PDF Offline

SwifDoo PDF

SwifDoo PDF is an offline Word to PDF converter, which can provide high-quality conversion results and perform batch converting. This comprehensive converter can perform conversion tasks among commonly-used file formats, such as image format, HTML, CAD, and text. Take a look at how to convert Word to PDF without changing format:

Step 1: Download SwifDoo PDF from the official website;

Step 2: Launch the program and choose PDF to Word to trigger SwifDoo Converter;swifdoo-pdf-interface

Step 3: Choose Office to PDF and add your Word document to the workplace;

Step 4: Click Start to convert your file into PDF.

What needs to be mentioned in this PDF program can convert password-protected PDF to Word and other formats, and it can convert Word to PDF with tracked changes. If your Word document has hyperlinks or annotations, SwifDoo PDF will also keep those changes after conversion.

                                                                        Free Download

If you feel like downloading a new desktop program could be risky, try the SwifDoo PDF Online Converter. This March, SwifDoo PDF rolled out an online converter to increase its reach. This switch is, obviously, convenient for users who don't have many PDFs to process. Check out how this online tool converts Word to PDF:

Step 1: Navigate to the SwifDoo PDF Online Converter, and click Word to PDF;


Step 2: Upload your Word document to the workstation by clicking Choose file. When ready, hit the Download file button to export the PDF file.

Tip: The SwifDoo PDF Online Converter only provides two free conversion tasks. Once you exceed the maximum, share this page on social media can get the extra free task. 


Preview is a built-in image viewer and PDF converter of the macOS operating system. Therefore, Mac users don’t have to worry about how to convert Word to PDF on Mac, and Preview can well resolve Word to PDF conversion without Office:

Step 1: Click the Word document you want to export as a PDF;

Step 2: Select Print in the File tab;

Step 3: When you see the PDF pop-up menu, click it to choose Save as PDF;

Step 4: Press the Print button to convert.

Converting a Word document to PDF is quite easy with Preview on macOS, isn't it? But if you're a regular user of the Microsoft Office Suite, the built-in "Save as" or "Export" is of huge help. Read on to find out how to convert Word to PDF with Office.


Microsoft Word is a word processor program developed by Microsoft and was firstly released in 1983. As a flagship product of Microsoft Office Suite, Word allows users to create high-quality documents. What’s more beneficial is that Word can check your grammatical errors, spelling mistakes, and word count. 

If you have Microsoft Word 2007 installed on your PC or even later versions, such as Word 2010 and Word 2013, the simplest method to convert a Word document to a PDF is within Word itself:

In Word 2007

Step 1: Open the file you need to convert and then hit the File tab;

Step 2: Choose Select As in a drop-down menu, and then click PDF or XPS;

Step 3: When the Save As window pops up, select an expected location to store the converted document. Meanwhile, you are able to rename the document and change the file type if necessary.


In Word 2010

The Save As setting in Word 2010 is slightly different from that of Word 2007. Let’s see how it goes:

Step 1: Click File on the menu bar;

Step 2: Hit the Save & Send button to choose Create PDF/XPS Document;

Step 3: After a Publish window pops up, enter the file name, choose the file type, and then press Publish to finalize Word to PDF conversion.


Unlike Word 2007 and 2010, Word 2003 has no native ability to create PDFs from Word documents. In this case, you may need a third-party PDF product to import a Word file into a PDF with the "Print" option.

If you are not a user of Microsoft Office and you need to bulk or batch convert multiple documents, then you may need external assistance such as online and desktop PDF converters to convert Word to PDF without changing the formatting.

Convert Word to PDF Online


Akin to desktop PDF software, web-based PDF applications can help with Word to PDF conversion as well. They are convenient to use since most of them usually don’t require download or registration. The following is how to convert Word to PDF online with iLovePDF:


Step 1: Type iLovePDF’s URL on the search bar;

Step 2: Choose Word to PDF and upload your Word documents from Google Drive, Dropbox, or a local device;

Step 3: Click Convert to PDF to finish converting.

Most free online PDF converters only allow users to convert files twice a day. If it reaches the maximum file limits, you may need to pay for it.

Since most Internet-based PDF tools share the same steps regarding Word to PDF conversion, therefore we will introduce another solution to save Word as a PDF.

Google Drive

Nowadays, many developers shift their attention to storing data online rather than in a local folder. In the array of cloud service providers, Google Drive needs to be mentioned.

This cloud-based storage solution enables users to save documents online and access them from any device. One of its powerful functions is to support easy file conversion, such as Word to PDF:

Step 1: Log in to Google Drive with your Google account;

Step 2: Upload your Word document to Google Drive and convert it into a Google Document;

Step 3: Export the document into a PDF. You can choose to download the document into the device or save it into your Google Drive account.

However, Google Drive’s editing, file conversion, and other PDF-related services are supported by built-in third-party applications. That means if you decide to utilize Google Drive to convert a file, make certain that the document doesn’t contain any formatting that is hard to identify, such as graphics, forms, and multimedia content.

In a word, online tools can convert Word into PDF with only a few steps. But if you need to convert multiple Word documents to PDF at a time, you need to embrace offline PDF programs again. Batch processing requires a paid account for most web-based PDF converters.

Batch Convert Microsoft Word to PDF

Batch conversion has become a new trend since people don’t want to spend time and energy waiting. This low-efficient workflow has been replaced by a batch process. All you need to do is to select all files and drop them at the workplace. Keep reading to figure out how to convert multiple Word to PDF automatically.


Step 1: Launch SwifDoo PDF and click Office to PDF in the Convert tab;

Step 2: When the SwifDoo Converter pops up, select Office to PDF;

Step 3: Click Add Files to drop multiple Word documents to the panel;

Step 4: Press the Start button to batch convert Word to PDF automatically.

Wrapping Up

To sum up, Word to PDF conversion is no longer a tough issue, and users don't have to go out of their way to get the work done. MS Word itself is a default Word to PDF converter but it takes a few steps. SwifDoo PDF can finish the conversion with several clicks since it is an expert in the industry. Hope this article can well explain how to convert Word to PDF.


Q:How do I convert Word to PDF on iPhone/iPad?

For iOS users, Foxit PDF can be a high-quality file converter.

Step 1: Download Foxit PDF from the App Store;

Step 2: Launch the web-based PDF program;

Step 3: Click the + button on your bottom right to select File to PDF;

Step 4: Choose 7-day Free Trial to start converting Word to PDF on iPhone or iPad.

Foxit PDF provides a seven-day free trial. During this period, users can access all features. You can try it before making a purchase.

Q:How do I convert Word to PDF in Adobe Acrobat?

Adobe Acrobat is a versatile PDF converter and provides both online and offline services. Let's see how to convert Word to PDF with the online service of Adobe

Step 1: Type the URL on the search bar;

Step 2: Click Select a file to upload your Word document;

Step 3: Once uploaded, choose Download to export the PDF file.



Roche has been an active PDF user for 6 years and tried different types of professional PDF tools (both online and desktop version) since at his bachelor degree. Now, Roche works as a columnist for SwifDoo PDF over the course of the last one year, and provides useful and practical solutions pertaining to various PDF topics for users from different features.

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