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Home / Blog / How to Reorder PDF Pages to Better Manage Documents

How to Reorder PDF Pages to Better Manage Documents

By Roche | Follow twitter | Updated on April 12, 2023 | Deutsch
When we scan a paper document into a PDF, the page order of this newly created PDF may be wrong. Or sometimes, we unconsciously change the order of a PDF document, and the coherence is influenced. In this instance, we need tools to rearrange PDF pages so that the viewer of this document won't be puzzled by the wrong order.

It did happen when I found it necessary to change the page order in a PDF. Occasionally, when required to merge PDF documents, we need to change the order of PDF pages to improve the coherence. Or in other cases, when we want to convert a paper file into a digital PDF document via a PDF scanner, the PDF pages are misplaced.

These situations make a professional PDF organizer a go-to option when it comes to changing the order of these pages. Take it easy, this is an easy job indeed. The post talks about how to reorder pages in PDFs to get you out of the hassle.

Rearrange PDF Pages Offline

This section will mainly recommend two PDF organizers to reorder pages in a PDF, without Adobe Acrobat, to tackle this out-of-order issue.

SwifDoo PDF

Despite being a newcomer to the document management sector, SwifDoo PDF sets itself apart from the competition because of its adaptability and simplicity. This PDF rearranger has 30+ unique features, including the ability to manage PDF pages, in an effort to simplify PDF-related work. Take a closer look at how to change the page order in a PDF:

Step 1: Download and install SwifDoo PDF from the official website or Microsoft AppSource;

Step 2: Start the program and upload a PDF with the wrong page order, and then click Page;

How to rearrange PDF pages in SwifDoo PDF

Step 3: All thumbnails will be laid out in front of you, then drag any thumbnail to move and rearrange the pages in this PDF.

Additionally, when you select a page, you have the option to rotate and remove a page. If you need to insert a new and blank page to this document, click the + icon to add a page. In the “Page” tab, users can merge, split, extract, replace, and delete PDF pages to manage this PDF file.                                                             

PDF Manager - Merge, Split, Trim

If all you need to do is rearrange PDF pages offline, PDF Manager is a decent choice. As an “Essential App” selected by Microsoft Store, this PDF tool integrates features to merge, split, delete, and rearrange PDF pages. What makes it special is this PDF manager can reorder pages in multiple PDFs at the same time. Have a glimpse at how to change the page order without too much effort:

Step 1: Download this app from the Microsoft Store (not free);

How to reorder PDF pages in PDF Manager

Step 2: Upload a PDF to the workplace and change the way this PDF document displays from the fold to titled;

Step 3: Click on any page to move or reorder. The changes will be saved to the PDF document automatically without further actions.

Tips: If you need to further rearrange PDF pages among multiple PDF files, click “Add PDF” to change the page order.

However, PDF Manager is not much of a versatile PDF program because it lacks any facilities for modifying or editing PDFs. This PDF document organizer can only merge, split, extract, rotate, and trim PDF pages.

PDF Reader Pro

This PDF tool may be new to some users, but it has earned a good reputation on Mac and iOS. PDF Reader Pro has released a Windows version so today we are going to try this PDF program to reorganize pages in a PDF:

Step 1: Drop or drag any PDF into the workstation;

Step 2: Choose Page Edit on the main menu;

How to rearrange PDF pages in PDF Reader Pro

Step 2: Choose Page Edit on the main menu;

Step 3: When you see the thumbnails of this PDF, reorder the PDF pages to the desired place.

PDF Reader Pro is a good PDF viewer and reader which is able to annotate, edit, reorganize, and convert PDFs. It is now available on Mac, Windows, iOS, and Android.

Note: Though this program is free to download, you need to fill in the payment information to enjoy the 7-day free trial. Otherwise, you're merely permitted to use a few tools to make changes to the PDF.

How to Rearrange PDF Pages in Preview [For Mac]

If you're seeking a simple way to reorder PDF pages on macOS, you're in luck since your MacBook's integrated PDF viewer - Preview - can help. Password protection, editing, extraction, and page rearranging are all included in this free native PDF document organizer for macOS. Learn how to change the page order in a PDF on macOS.

Step 1: Open a PDF using Preview;

Step 2: Choose View and then select Thumbnails. Next, click on Contact Sheet;

Step 3: Reorganize the pages to new locations.

To rearrange PDF pages on Mac, no third-party program is required. Even though Preview is capable of a wide range of tasks, it falls short when it comes to more difficult ones. In this circumstance, we recommend using online PDF reorganizers to help with this easy work.

How to Edit PDF with Preview on Mac

How to Edit PDF with Preview on Mac

If you’re a new user who has never used Preview app before, it’s highly recommended that you click this page to learn details on how to edit PDF with Preview.


Reorder PDF Pages Online

Online PDF tools are another alternative for users who need to change the order of pages in PDF. These technologies, which rely on an Internet connection, cater to individuals who are wary of unknown desktop apps or programs. They do not require download or installation simply because they are web-based. Take, for example, Sejda PDF to discover how to rearrange PDF pages online:

Sejda PDF

Admittedly, Sejda PDF is one of the most prevalent PDF service providers. This web-based PDF organizer aims to empower small businesses and individual users to improve productivity. It enables users to merge, split, edit & sign, secure, convert, and reorder PDF pages. Here's how to change the PDF page order:

Step 1: Enter the URL on the search bar;

Step 2: Click All Tools to choose Organize in the tab MERGE;

How to rearrange PDF pages in Sejda PDF online

Step 3: Import your PDF file(s) to the operation panel via Dropbox, Google Drive, OneDrive, or URL;

Step 4: Click on any page to change the page order.

This free PDF application is available on both Windows and the web. Besides, three free tasks are available per day. If you run out of the free service, you can either upgrade your plan or choose another online tool.

Reorder PDF Pages on Mobile

Mobile phones have become a must-need tool and therefore, it’s beneficial if we can manage PDF-related issues using our mobile phones, such as rearranging PDF pages on Android and iPhone devices. Wondershare PDFelement saw this need and responded by releasing Android and iOS versions. 

This is a comprehensive PDF program that can create, rearrange, and annotate PDF pages easily. Check how to reorder PDF pages on Android and iOS:

Step 1: Download PDFelement from Google Play or App Store;

Step 2: Launch the application and add a PDF file to the app;

Step 3: When ready, click on the first icon on your right side to choose Page. Now you are in page management mode and can rearrange the PDF pages as you want.

In Closing

Changing the order of PDF pages is a simple task, regardless of whether you use online or offline PDF tools. Desktop PDF organizers are not free, although many do provide a free trial, such as SwifDoo PDF, which offers a 7-day free trial to all registered users. We're sure this one-stop solution is packed with every feature you need to rearrange PDF pages.


Q:How do I rearrange PDF pages in Google Drive?

Most browsers are not able to rearrange PDF pages, including Microsoft Edge and Google Chrome. However, Google Drive can rearrange PDF orders.

Step 1: Log in to Google Drive with your account, and then upload a PDF to the space;

Step 2: Right-click on the PDF and choose Open with > DocHub -PDF Sign and Edit;

Step 3: When your PDF is opened in a new window, select Page Control in the top left corner;

Step 4: Right-click on any thumbnail and choose Move page to beginning or Move page to end.

With 2 years of experience writing reviews and roundup articles in the document management and software industries. Always have a passion for trying new things, especially software.

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