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Home / Blog / How to Combine PowerPoints Into One PDF: 5 Methods for Different OS

How to Combine PowerPoints Into One PDF: 5 Methods for Different OS

By Monica | Follow twitter | Updated on September 15, 2023
PowerPoint slides are widely used when making presentations. They often store crucial information and require to be saved safely, while managing multiple PowerPoint files can be time-consuming and cumbersome. So, we offer you a workaround: combine PowerPoints into one PDF file.

Usually, combining PowerPoint presentations into one PDF refers to two actions: converting PPT to PDF and merging multiple PDFs into one. At its very beginning, you often need to finish combining step by step. Fortunately, there are professional PDF editors that can help merge in one click. Let's find them out!

How to Combine PowerPoints Into One PDF on Windows

To help you combine PowerPoints into one PDF on Windows operating systems, we’ve prepared you with two options: Adobe Acrobat and SwifDoo PDF. Keep reading and explore more details.

Adobe Acrobat Helps Merge PPTs Into PDF

Adobe Acrobat is a multipurpose PDF editor that is available on all major operating systems. It allows users to create a single PDF from multiple files with one click, and the process is easy to follow. This PDF editor also enables you to create a PDF portfolio to better organize multiple types of files.

Here’s how you can combine multiple PowerPoints into a single PDF with Adobe Acrobat Pro DC:

Step 1. Launch Adobe Acrobat Pro DC and select Tools > Create PDF.

Step 2. Click Multiple Files and choose Combine Files. Tap Next to process.

Adobe Acrobat Helps Merge PPTs Into PDF

Step 3. Import all the necessary PPT files from your device. It will convert all these PowerPoints into PDFs and merge them into one PDF in seconds.

SwifDoo PDF Convert and Merge PowerPoints into PDF

SwifDoo PDF is an excellent alternative to Adobe Acrobat that enables you to convert files to PDF and combine them, including merging PPT slides into a PDF file. It has been one of the most indispensable software for Windows users because of its excellent performance in manipulating PDF files. By converting files with SwifDoo PDF, you don’t need to worry about any formatting loss or disorder.

Simply download and install SwifDoo PDF on your Windows PC by clicking the following download button:

To combine multiple PowerPoints into one PDF using SwifDoo PDF, you need to take two steps: convert PPT to PDF and merge PDFs. Check the guide below and start combining without breaking a sweat:

1. Batch-convert PPT to PDF:

Step 1. Launch SwifDoo PDF. On its homepage, click Batch Process.

Step 2. Select Convert to PDF in the pop-up window and choose Office to PDF in the left pane.

Step 3. Click Add Files and upload your presentations that need to be combined.

Step 4. Tap Start to convert PPT slides in bulk.

Convert PPT to PDF in Bulk

2. Merge multiple PDFs into one

Step 1. Go to the homepage of SwifDoo PDF.

Step 2. Click Home > Merge on the top navigation bar.

Step 3. Import all the converted PDF files you’ve got before.

Step 4. Press Start to merge them.

Merge Multiple PowerPoints into One PDF

In addition to combining PowerPoints into one PDF file, you can also merge multiple Word documents, Excel spreadsheets, and images into a PDF. As you can see, SwifDoo PDF has an intuitive interface, and it also provides a search toolbox, making it easy to access the feature you need.

Step-by-Step Guide on How to Combine Screenshots Into One PDF

Step-by-Step Guide on How to Combine Screenshots Into One PDF

Looking for an efficient method to combine screenshots into one PDF file? Check this blog to manage your screenshots and be more productive!


Combine PowerPoints Into a PDF for Free on Mac

Adobe Acrobat also supports combining PowerPoints into one PDF on Mac. And the steps to create a PDF from multiple PPTs are nearly the same. If you’re a fan of Acrobat, just check the guide above. However, Mac users have a better option to combine multiple PPTs into one PDF:

  1. Open the Finder window.
  2. Select all the PowerPoints you want to combine into a PDF file.
  3. Control-click these slides and choose Quick Actions > Create PDF.

Combine PowerPoints Into a PDF for Free on Mac

There’s no need to download third-party tools or pay for any subscription plans. Mac users can merge any files into a single PDF without a hassle. After combining, you can also edit PDFs with Preview for free seamlessly.

You May Also Like: For Mac Users: 7 Best PDF Editors for Mac Free 2023 >>

Combine PPT Slides Into PDF with Online Tools

For people who prefer to use online tools, we've also got you covered. Once search on a browser, you can easily find a way to merge PowerPoint files into one PDF. For instance, ASPOSE and PDFen both support batch-converting multiple PowerPoints to a single PDF file online, saving you from the trouble of downloading third-party tools. Now, check the content below to learn how to combine PPT slides into one PDF file online:

  1. Open https://products.aspose.app/pdf/merger/pptx-to-pdf with your browser.
  2. Upload all the PowerPoints you need to merge and convert.
  3. Tap MERGE to start combining. Then download the PDF file manually.

Combine PPT Slides Into PDF with Online Tools

In addition to PDF, ASPOSE also supports combining files into Word, Excel, HTML, PNG, TIFF, etc., covering the most commonly used file formats.

Also Read: Top 11 Best PDF Translator That You Must Know in 2023 >>

How to Merge PPT Files Into PDF for Free

The three methods mentioned above are all third-party tools. In fact, Microsoft PowerPoint itself enables you to combine PowerPoints into one PDF for free effortlessly.

Steps to merge multiple PPT slides into one PDF are available below:

Step 1. Open one presentation in Microsoft PowerPoint.

Step 2. Click Insert > New Slide and select Reuse Slides.

Step 3. A dialog box appears on the right side. Tap the Browse button.

Insert New Slides in Microsoft PowerPoint

Step 4. Select a slide from your local folder and open it.

Step 5. Click the slide thumbnails in Reuse Slides to insert them into the original PPT file.

How to Merge Two Slides

Step 6. If you need to merge other PowerPoints, just repeat these steps. Once finished, click File > Save as and select PDF (*.pdf) in the format drop-down menu.

Save PowerPoints as PDF for Free

Step 7. Save the combined presentations as PDF.

Note: If you don’t want to merge styles of every PowerPoint, remember to leave the Keep source formatting box checked.

The Bottom Line

To help you combine PowerPoints into one PDF file, we’ve offered five methods in this post. By saving PPT as PDF, you don’t need to worry about the layout getting disordered. And combing PowerPoints helps better manage your presentations. Feel free to use any tool introduced above. Try SwifDoo PDF for free and edit your PDFs without breaking a sweat!

Monica has accumulated more than three years of experience in writing tech products. Now she works as an English columnist for this website. With her extensive experience, Monica has offered many helpful and feasible recommendations.

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