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Home / Blog / 6 Useful Ways to Add Watermarks to PDF [Online & Offline Tools]

6 Useful Ways to Add Watermarks to PDF [Online & Offline Tools]

By Roche | Follow twitter | Updated on August 11, 2022 | Deutsch
What matters most to me as a content creator is asserting and ensuring ownership of my work. Hence, how to watermark a PDF becomes imperative, but the question is: how do I add a watermark to a PDF for free? To label your work and protect the content, this post will talk about how to add watermark to PDF and methods to update the PDF watermarks.

What Is a PDF Watermark?

A watermark is an identifying image or pattern superimposed onto another image. It can be a logo, text, image, overlay, or pattern. A PDF watermark helps safeguard classified information from being stolen, which is important for designers or content creators who want to claim ownership of their work. Especially in this digital age, when anybody may view your work and perhaps steal your ideas without you even realizing it.

Add Watermark to PDF on Windows

To watermark a PDF can both provide clarity and prevent unauthorized use of your work. Check out the following paragraphs to figure out several approaches to add watermarks to PDF:

SwifDoo PDF: A Comprehensive Watermark Creator

SwifDoo PDF is an all-in-one PDF program on Windows. This is a free PDF watermark maker letting you add commonly used draft watermarks to your PDF documents, such as “No Copying”, “Confidential”, and “Office Use Only”. Furthermore, users can customize their watermarks in SwifDoo PDF. Here’s how to watermark a PDF:

Step 1: Download and install SwifDoo PDF on your Windows device;

Step 2: Open the software and add a PDF to its workstation;

Step 3: Click Watermark in the Protect tab;

Step 4: Use a provided draft watermark or create a customized one to label the PDF.


If your required draft watermark is an image file instead of text, click “File” to upload and add the draft watermark to the PDF. Otherwise, type the text in the “Text” box to make a watermark. Moreover, this Windows-based watermark creator enables users to change the location, appearance, and page range of the added watermarks.

                                                                         Free Download

For users who need to re-watermark the PDF and replace the existing watermarks with new ones, the "Update Watermark" feature sounds like a viable option. Just as the image shows, click on the "Update Watermark" and change the relevant settings to complete the operation. Seconds later, new watermarks are added to the current PDF.


In case you have saved the changes accidentally and need to remove watermarks from PDFs, please refer to this article.

Top 6 PDF Watermark Removers in 2022

Top 6 PDF Watermark Removers in 2022

Watermarks can protect confidential PDF documents, but sometimes we need to remove them for easier viewing and editing. See how to remove watermarks from PDF.


Sejda PDF Desktop

Sejda PDF has incorporated more than 30 PDF capabilities to make itself an easy and productive PDF tool. Adding watermarks to PDFs is one of the features we must mention. Similar to other PDF watermark creators, Sejda PDF enables users to add both text and image watermarks. Let’s take a look at how to add a watermark to a PDF for free:

Step 1: Download and install Sejda PDF Desktop;

Step 2: Launch the PDF editor and upload the PDF document;

Step 3: Choose Watermark in the Security tab;

Step 4: Select Add Text or Add Image to create a new watermark.


If you need to adjust the color, size, or appearance of the text watermark, change the settings in the boxes located on the right. Aside from its desktop version, Sejda PDF provides online PDF services. Users can conveniently access free online services to watermark a PDF without downloading or registering.

Foxit PDF

Foxit PDF is a robust and comprehensive PDF editor with multiple features. It offers useful functions often favored by professional users. With an organized user interface similar to Microsoft Office, users may benefit from this design and easily find what they want. If they don't, search for the needed characteristics using the search bar.

This PDF editor enables users to view, convert, annotate, protect, and watermark PDF documents. Check out how to use Foxit PDF to add watermarks to PDFs:


Step 1: Download and install Foxit PDF on your computer. Foxit PDF has three different versions, just choose the version that best fits your needs;

Step 2: Open the program and upload the PDF to its workplace;

Step 3: Select Organize and click Watermark;

Step 4: Enter text or use image files as the watermark.

Note: As a versatile PDF watermark creator, Foxit PDF allows users to change the appearance, position, and page range of the watermark. Click "Remove All" to delete watermarks from this PDF document if needed.  

The above three recommendations are for Windows users. Sejda PDF is a free watermark creator which allows users to perform three FREE tasks per day, and the remaining two PDF tools require registration to access a free trial before adhering to their features. For registered users, SwifDoo PDF offers a 15-day free trial, whereas Foxit PDF offers a 2-week free trial. Choose the one you'll need.

How to Add Watermark to PDF on Mac

Lucky Mac and iOS users have a built-in free watermark maker, Pages. This word processing and page layout application can help users add watermarks to PDF documents. Take a look at how:

Step 1: Open a PDF document with Pages, then insert a text box by clicking Text at the top of the window;

Step 2: Move your cursor to draw a text box that fits the margin;

Step 3: Type the text within the box as a draft watermark, and use the formatting tools on the right side to change the text alignment, font, size, color, and opacity.

By doing so, you’ll watermark a single page of a PDF document, but if users need to add watermarks to every page, here’s what you have to know:

Step 1: Choose Section Masters in Arrange, and click Move Object to Section Master to add the watermark to other pages;

Step 2: Select Section Masters in the Arrange tab, then press Make Master Objects Selectable;

Step 3: Place your cursor on the watermark and move it anywhere on the pages.

The process of inserting a watermark in PDF on Mac seems a little overwhelming, does it not?  Don’t worry, you will find a few easier methods to simplify the process of watermarking a PDF in the following paragraphs.

Online Tools to Add Watermark to PDF

Thanks to the ever-advancing technology, many developers have brought out Internet-based free PDF watermark creators to enhance productivity. Such products include LightPDF and PDF24 Tools.


LightPDF is a web-based PDF service provider, including converting, editing, splitting, merging, and protecting. One of the reasons the editor recommends this online PDF to users is because there are no time or file size limits while using it.

When it comes to adding watermarks to PDF, LightPDF now allows users to type text or upload images as the draft watermark:

Step 1: Enter the URL in the search bar;

Step 2: Choose the file that requires watermarks;

Step 3: Select Watermark PDF in Other tools.


In the boxes on your right-hand side, you are capable of choosing the pattern of your draft watermark: text or image. If your watermark is in text, feel free to change the color, size, position, transparency, and placing layer. Aside from the online version, LightPDF equally has a desktop version, known as ApowerPDF.

PDF24 Tools

Developed in 2006, PDF24’s functionality has served millions of people around the world. Though only a small team, PDF24 staff members are dedicated to helping resolve problems in the PDF sector. When it comes to how to add watermarks to a PDF, PDF24 Tools supports text watermark. Here's how to watermark a PDF online for free:


Step 1: Open the website and export your PDF document to the workstation from a local folder, Google Drive or Dropbox;

Step 2: Type the watermarked text in Text, and change the font, size, color, space, and position if you need;

Step 3: Click Add watermark to save the changes.

Compared to LightPDF, the ability of batch adding watermarks makes it stand out. PDF24 Tools doesn’t support adding an image watermark, but it can assist in comparing PDFs, extracting PDFs, and creating PDFs from the camera.


Generally, adding a watermark to a PDF isn’t a difficult task. Both online and desktop PDF watermark creators are reliable. However, think twice before you watermark a PDF, as it is hard to remove watermarks from PDF without the help of professional desktop PDF programs.

Frequently Asked Questions (FAQ)

Q: How can I add watermarks to my photos?

A: Since people spend more time on social media now than ever before, embedding a watermark to pictures has become necessary. Watermarkly is an online and free watermark creator that is definitely worth a try. As a powerful tool, Watermarkly enables users to resize, compress, and crop photos. Additionally, users can add text as the draft watermark.

Q: How do I add a watermark to my Microsoft Office documents?

A: Before anything else, you need to verify the version of Office you are running on your computer. Here, we look at embedding watermarks to Word documents in Office 2007 to 2010.

Step 1: Click Page Layout and choose Custom Watermark on the Watermark tab;

Step 2: Choose Picture Watermark or Text watermark based on your need;

Step 3: Press the OK button to add a watermark to an Office document.

Q: How can I create a watermark for free?

A: Most PDF programs are watermark creators and adders, meaning they can create a text watermark or use an image file as your watermark for free.  



Roche has been an active PDF user for 6 years and tried different types of professional PDF tools (both online and desktop version) since at his bachelor degree. Now, Roche works as a columnist for SwifDoo PDF over the course of the last one year, and provides useful and practical solutions pertaining to various PDF topics for users from different features.

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