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Home / News / How to Combine Word Documents: 3 Quick Solutions

How to Combine Word Documents: 3 Quick Solutions

By Demi | Follow twitter | Updated on March 28, 2024
Merging Word documents can quickly bring your work together, whether consolidating research findings into a single report or uniting team contributions into a cohesive presentation. This article by SwifDoo PDF will show you how to combine Word documents in 3 ways, from built-in Word features to online tools.

Combine Word Documents with SwifDoo PDF

Although Word files offer valuable editing capabilities, their susceptibility to formatting loss during merging can pose a challenge. Converting the Word documents to PDFs before merging is recommended to overcome this obstacle and ensure consistent formatting. With SwifDoo PDF, you can do that in seconds. Here's how to combine Word documents using it.

Step 1: Launch SwifDoo PDF, tap Convert > Office to PDF to convert your Word documents to PDFs in one go;

Combine Word documents using SwifDoo PDF 1

Step 2: Click Merge PDF on the Home page, add the converted PDFs to it, decide where to save the combined file, and hit Start;

Combine Word documents using SwifDoo PDF 2

Step 3: The program will merge Word documents and keep formatting for you.

After you combine Word documents into one in this way, you can continue to edit the file content if needed, as this tool is a dedicated PDF editor. Besides, this Word merger lets you compress Word files directly for quick transferring. 

Combine Word Documents with Microsoft Word

For seamless document unification, look no further than Microsoft Word's built-in tool. You can combine documents in Word using the Insert feature or the Combine feature.

Using the Insert Feature

The intuitive Insert tool lets you insert entire files while preserving formatting and maintaining a logical flow. Using this way to combine Word documents will significantly simplify your workflow.

Step 1: Open the Word document you want to merge files into or create a new document;

Step 2: Go to the Insert tab, select Text from File from the Object drop-down options;

Combine Word documents using Microsoft Word 1

Step 3: Select the file you want to merge into the current document;

Step 4: Click the Save button to save the combined file.

To combine multiple Word documents into one, hold the "Ctrl" key to select the desired files in step 3. The documents will be merged in the order they appear in the file list.

Using the Combine Feature

Another built-in tool to merge documents in Word is the Combine feature. It is designed for merging revisions and comments from multiple versions of a document into a single one. This tool is particularly useful for collaborative projects where different people have made edits and suggestions. Here's how to combine Word documents with it.

Step 1: Create a new blank document in Word, click Review > Compare > Combine;

Combine Word documents using Microsoft Word 2

Step 2: In the Combine Documents dialog box, hit the Add Files button to select the Word documents you want to combine;

Step 3: Click OK to merge two Word documents.

While the Combine feature is primarily designed for merging revisions of a single document, it can also be used to combine separate Word documents. However, be aware that combining individual documents using this method may introduce annotation marks that will need to be manually removed.

Combine Word Documents with Aspose Word Merger

Another quick method to combine Word documents is using an online merger tool. Aspose Word Merger is a versatile online tool to combine multiple Word documents into a single document. It offers a straightforward interface and supports various merging options, making it an efficient solution for document consolidation tasks.

Step 1: Head to Aspose Word Merger website and upload your Word file to it;

Step 2: Rearrange the file order if needed, choose the output format, and hit Merge;

Combine Word documents using Aspose Word Merger

Step 3: Download the output file to view it instantly or save it to your cloud service.

With this online tool, you can combine 10 files per time and use OCR to process images, scans, and photos.

Final Words

Mastering the method of combining Word documents is essential for daily work. If you want to do that without losing formatting, a PDF editor will be a reliable choice. For a more straightforward solution, the built-in Insert and Combine features are worth trying, while the latter focuses more on combining revisions of a single document. Besides, online Word mergers can be handy tools.


Q:How do you combine Word documents into one PDF?

There are a few ways to combine Word documents into one PDF, depending on your needs and the software you have available. Here are three common options:

Using Microsoft Word:

This method is suitable if you have Microsoft Word installed and want to maintain some control over the formatting of the combined document.

  • Using the methods above to combine Word documents into one.
  • Click "File" > "Save As." In the "Save As" dialog box, select "PDF (*.pdf)" from the "Save as type" drop-down menu.

Using a PDF Editor:

If you have a PDF editor that supports combing and converting PDF files, like SwifDoo PDF, you can easily merge multiple Word documents into one PDF.

  • Convert your Word files into PDF using the “Convert” feature.
  • Use the “Merge PDF” tool to combine the PDF files.

Using online tools:

Online tools are convenient if you haven’t installed Microsoft Word or a powerful PDF editor. Here are a few popular options: PDF2Go, Smallpdf, and Ilovepdf.

  • Visit the website of the online tool you want to use.
  • Click the "Choose File" button and select the Word documents you want to combine. Then, hit the "Combine" button.
Click the "Download" button to save the combined PDF to your computer.

Demi is curious about the technology field and is always passionate to explore new things. She is now working as a copywriter for this website. Demi will introduce many useful tips to improve your workflow.

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