When creating an Microsoft (MS) Word document, it may be necessary to integrate vital details from other sources to support your ideas, for example, information contained in a PDF file. However, retyping or copying and pasting this content into a Word document is a tiresome and lengthy process. Fortunately, MS Word offers a feature that allows users to insert a PDF document into a Word file as an image.

How to Insert a PDF into a Word Document

How to Add Text from a PDF to a Word

When dealing with digital files, Microsoft Word is a must-have productivity program. Word has integrated a full set of tools to make a doc. document an interactive one. One of the useful features is to allow users to insert a PDF into the docx. file. Let’s look at how to add text from a PDF document to a Word file:

Step 1: Open a doc. or docx. file in MS Word and place your cursor at the place where you need to embed the PDF;


Step 2: Click on the Insert tab of the ribbon and then choose Object;


Step 3: In the Object drop-down menu, select Text from File and choose a local file. Word can automatically embed the text from the chosen Word document into the current Word document.

Tips:Please bear in mind this method will export all content from the source text to the current editing Word document. The good thing is, the layout and formatting will be retained after being copied and pasted on the editable Word document.

How to Embed a PDF into a MS Word Document

If you need to embed a PDF into the current MS Word file, follow the steps below:

Step 1: Click Object. When an Object window pops up, choose Create from File;

Step 2: Hit the Browse button to upload a local PDF file;


Step 3: When finished, your PDF file will be displayed as a clickable icon (as follows).


Users are able to upload a wide spectrum of files formats, including files and shortcuts of applications. By double clicking on the icon, users can quickly access the document.

If you pay enough attention to the dialog box, two options may spark your curiosity: "Link to file" & "Display as icon". If you tick the Link to file, then any changes made to the source file will be reflected in the embedded object. The latter one, Display as Icon, is used to insert an icon that represents the contents of the file into your document.

How to Insert a PDF as an Image into a MS Word Document

When you need to insert a PDF as an image, MS Word offers this feature:

Step 1: Click on the Object button and choose Create New;


Step 2: Specify the Object type. If you have installed Adobe Reader or other PDF programs, just choose it as the default software to open the embedded PDF file;

Step 3: When ready, press the OK button. Double click on the inserted PDF document and users will be directed to the file.

When you try to insert a PDF file in your document, you may only see a single page from that document. This is particularly true if you are using MS Word 2007 or MS Word 2010 but may also apply if you are using a later version of the program.

If you are using Word 2013 or a later version, you can convert the PDF file to a document and thereafter copy and paste the information you want to use. If you want to go this route, see the section later that deals with making a conversion.

If you ever tried to insert a PDF having multiple pages into a MS Word document, you may be disappointed to find this word processor failed to complete the task as only the first page was displayed normally. This is mainly because you are using MS Word 2007 or 2010 but it may apply if you are running later versions of MS Word.

One possible solution to get around this is to convert the PDF file into an editable Word document. That’s why we recommend an easy-to-use PDF program in this section - SwifDoo PDF.

SwifDoo PDF

SwifDoo PDF is a feature-rich PDF program. When it comes to inserting a multiple-page PDF into a Word document, SwifDoo PDF can help split a PDF into different pages or convert the PDF into a Word document. Then users can embed PDF pages into a Word document easily.

Step 1: Download and install SwifDoo PDF on your PC;

Step 2: Run the program and click on the PDF to Word button;


Step 3: Upload the PDF to the workstation. When completed, go back to MS Word;

Step 4: Navigate to Object option and choose Text from File to extract all the content into the Word document.

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Final Thoughts

We hope the provided solution works well when you need to include vital information to supplement your opinions with Microsoft Word. If you need to process PDF documents, for instance, splitting or converting PDF files, SwifDoo PDF proves to be a good helper and makes your work smoother and easier.

Common FAQ about How to Insert a PDF into a MS Word Document in 2022

Q:What is the difference between embedded objects and linked objects?

Generally, these two share some similarities. However, embedded objects become component of the Word file and has no connection with the source file after they are inserted. Concerning linked objects, they can be updated if the source file is modified.



Roche has been an active PDF user for 6 years and tried different types of professional PDF tools (both online and desktop version) since at his bachelor degree. Now, Roche works as a columnist for SwifDoo PDF over the course of the last one year, and provides useful and practical solutions pertaining to various PDF topics for users from different features.