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Home / Blog / How to Combine PDF Files on Windows and Mac

How to Combine PDF Files on Windows and Mac

By Susy | Follow twitter | Updated on August 1, 2022 | Deutsch
When you need to quickly share or print a bunch of PDF documents, there’s nothing better than combining them into one file and handling them in one go. Regarding how to combine PDF files, the first thing coming into your mind might be looking for a good PDF combiner. Although a lot of software claims they can help, it may be difficult for you to test and find out which ones are free, affordable, secure, and easy to use.

Considering your different needs, this article will walk you through how to combine PDF files into one on Windows and Mac with different software. Those who are reluctant to download software to computers can combine PDF files online by accessing online tools via a browser on any operating system.

What Program Do I Need to Combine Files in PDF Format?

Perhaps you’ve heard of or used the industry leader - Adobe Acrobat before but we are going to introduce how to combine PDF files without Acrobat. As you may find, the big size and expensive subscription fee make it not the ideal choice for many people.

A good PDF combiner usually allows you to rearrange PDF pages, combine specific pages or entire PDFs into one PDF, and manage PDFs in many other ways. If you are using a Windows device, third-party software will be required while Mac users have the option to merge PDFs with built-in programs. Here are the software programs you will need to combine files in PDF format: SwifDoo PDF and PDFsam Basic for Windows, and the Finder and Icecream PDF Split and Merge for Mac.

How to Combine PDF Files on Windows

SwifDoo PDF

Windows doesn’t have programs for managing PDF documents. To combine PDF files, you need to turn to an external application. SwifDoo PDF software available on Windows 10, 11, 7, and 8 is designed to help you work with PDFs easier and provides two ways for you to combine PDFs. You can either insert a PDF into another or combine multiple PDFs together at once. Moreover, it is not only a PDF combiner but also a PDF splitter, PDF compressor, editor, and more.

Here is a quick look at how to combine PDF files on Windows with two methods.

Method 1: How to Combine Two PDF Files

Step 1: Open a PDF file with SwifDoo PDF;

Step 2: Go to Page on the top and choose Insert in the sub-menu;


Step 3: Select From File in the drop-down list to choose another PDF you wish to combine with the opened one. Hit OK.


Tips: To merge just a few pages of a PDF with another file, specify your needed page numbers and ranges within the “Insert Page” dialogue box, or you can delete the unwanted pages in the combined PDF using a PDF page remover.

After combination, you can open the exported PDF, tap “Page” and drag to re-order the pages. This method shows how to combine two separate PDF files into one by inserting a PDF into another. You can also put three or more PDFs together by inserting more files but it is inefficient. Speaking of how to combine PDF files in batches faster, there is a different method. Let’s read on to learn.

Method 2: How to Combine Multiple PDF Files into One PDF

Step 1: Launch the PDF software and choose PDF Merging in the home interface;


Step 2: Click Add Files to import all the PDF files you need to combine and enter a file name for the combined PDF in the pop-up dialogue box;


Step 3: Select a location to save the output file and hit Start to combine all PDF files into one.  

Tips: Once you have added PDF files to the PDF merger, you can drag to rearrange them in the order you wish them to appear.

If the combined PDF is too large, you may wonder how to compress it to a smaller size. Compressing a PDF is simpler than you might think. You just need to choose “PDF Compression” in the “SwifDoo PDF Converter” dialogue box to add the PDF, choose the image quality you want, and then tap “Start”.

Apart from combining PDF files, the Windows-based software also allows you to combine image files into one PDF. What’s more, when you have to split a PDF into several files, SwifDoo PDF can also help.

SwifDoo PDF - PDF Combiner
  • Combine selected pages in a PDF or an entire PDF with another
  • Batch combine multiple PDF files into one and rearrange the pages
  • Small and easy to use
Free Download
Windows 11/10/8.1/7/XP

PDFsam Basic

If you want to master how to combine PDF files into one document on Windows, the open-source and free PDF software - PDFsam Basic may give you an answer. It also allows you to split, rotate PDFs and extract pages from a PDF. To be precise, the software can run on any operating system including Mac OS and Linux.

Get to know how to combine your PDF files into one with this freeware.

Step 1: Choose Merge after opening the software;


Step 2: Click Add in the new window to add all the PDF files you hope to combine and drag to rearrange them;


Step 3: Tap Browse under the Destination file at the bottom of the window to choose an output path, then click Run to combine and save the PDF files as one PDF.

You can specify which pages in a PDF to be combined by entering page ranges in the “Page ranges” field on the right side of the software. The merged PDF will be compressed automatically by default and hitting “Show advanced setting” at the bottom will allow you to disable the compression option. If you have minimal needs for manipulating PDFs, this software is a good choice. However, for opening, viewing, or converting PDFs, it’s not helpful. 

How to Combine PDF Files on Mac


Finder is a vital component of Mac OS, enabling you to access and interact with all files stored and apps installed. Mac users can take advantage of this native support on their devices to combine PDF files for free without downloading any third-party PDF combiner. 

The steps below explain how to combine PDF files on Mac using Finder.

Step 1: Select all the PDF files you wish to combine in the right order in their file folder; 

Step 2: Right-click on the PDFs and choose Quick Actions from the context menu;


Step 3: Click Create PDF to create a PDF from these individual PDF files.

In case of the combined PDF pages in the wrong order, you can open and view the PDF in Preview, a pre-installed program on Mac. It lets you rearrange PDF pages by dragging and dropping their thumbnails.

What’s worth mentioning is Mac Preview can also assist you in combining PDF files. With respect to how to combine PDFs in Preview, navigate to “View” > “Thumbnails”, tap on a page you wish to insert another PDF after, and go to “Edit” > “Insert” > “Page from File” to add another PDF.

Icecream PDF Split and Merge

Another tool you can use to combine PDF files on Mac is Icecream PDF Split and Merge. It’s compatible with Windows as well. As the name implies, the program is a dedicated PDF combiner and splitter without other features. You can determine how the PDF pages display by adjusting the uploaded PDF files’ order.

Let’s see how to combine PDF files into one document for free.

Step 1: Click Merge after launching the software;


Step 2: Tap the plus icon to add the PDF files you need to combine into one PDF;


Step 3: Enter a file name for the created PDF and click MERGE to start combining. 

This lightweight tool enables you to combine up to 3 PDF files for free at a time but you can continue merging the combined PDF with another file without any cost. Processing more files or specifying page ranges for combination requires you to purchase the pro version.

Final Thoughts

This post is compiled to tackle how to combine PDF files on Windows and Mac PC with offline software. You can browse the software’s profiles and the tutorials for merging PDFs to decide which to use. To combine small files or a small number of files, open-source free programs are enough. SwifDoo PDF allows you to quickly combine large and a lot of PDF files together. It also helps combine JPG, PNG, TIFF and other images into a PDF, and convert and split PDFs, etc. 

                                                                                    Free Download

Common FAQ

Can I combine protected PDF files?

If you find you can't combine files in PDF format, it may be due to the password protection of the files. About how to combine password protected PDF files, remove the passwords from PDFs in advance, and then use a PDF combiner.

How do I combine PDF files in Adobe Reader?

The free Adobe Reader doesn’t let you combine PDF files and you need to upgrade to the Adobe Acrobat Pro or Standard DC. Users can go to “Tools” > “Combine Files” > “Add Files” > “Combine” to combine multiple files into one PDF.

Can you combine PDF files in Google Drive?

The answer to how to combine PDF files in Google Grive and Chrome is connecting the free PDF Merge and Split app from Google Workspace to your Drive. Launch the app by choosing it from Google apps (nine dots icon in Google Chrome).



Susy has worked with PDF tools for more than 5 years. During the past time, PDF software is of huge assistance in increasing her productivity. She joined SwifDoo PDF one year ago and works as an editor now. Based on a lot of research and tests, Susy can offer users professional and practical solutions to PDF issues.

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