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Home / Blog / How to Embed Fonts in a PDF in 3 Easy Steps

How to Embed Fonts in a PDF in 3 Easy Steps

By Kevin | Follow twitter | Updated on December 20, 2022

Texts in a PDF can have multiple fonts for emphasis, aesthetic purposes, or other reasons. Since there are so many kinds of fonts, it is impossible for all the viewers to have them. So a method which is to embed fonts in PDFs appears. It would take you a little effort but make sure that every viewer of those PDFs sees the same PDF you send to them. Since this is not a basic feature for most users, a guide on how to embed fonts in a PDF is presented below:

How to Embed Fonts in a PDF Windows/Mac

Follow the steps below to learn how to embed fonts in a PDF by Adobe Acrobat.
Step 1. Open your PDF with Adobe Acrobat and find the File.
Step 2. Then select Print and then choose a printer(Adobe PDF).
Step 3. Click Properties beside the printer and a pop-up window will appear.
Step 4. Click Edit behind the Default Settings. Font settings would be shown to you.

How to embed fonts in a PDF - Step 4

You have 4 choices when embedding fonts, they are Embed all fonts, Embed nonstandard fonts, Use the font embedding list below, and Don’t embed any fonts.

How to embed fonts in a PDF - Step 4(2)

Step 5. Select Use the font embedding list below and choose Select All is OK.
Then all the viewers of this PDF can see the standard format of it.
Step 6. Click Save As and choose a location to save this PDF.
The video below shows the steps of embedding fonts in a PDF more clearly. You can also follow it.

How to Embed Fonts in a PDF on Mac

Mac users who also view PDFs by Adobe Acrobat could follow the steps above to embed fonts in PDFs too. This method also works for questions like how to embed fonts in a word document for a PDF viewer and how to embed fonts in a PhotoShop PDF.

Also Read: 5 Approaches to Change Font Size in a PDF Form>>

Benefits of Embedding Fonts in a PDF in Advance

Embedding fonts in a PDF could bring you more benefits than you imagine and here, 3 benefits of them are listed below:

Maintain Your PDF Style

The font is an important medium to express information. Proper fonts could make readers have better reading experiences and your content to be professional and persuasive. Especially for some organizations and brands that have requirements of using fonts.

Ensure PDF Layout

A PDF could become a mess when opened without a particular font. Not only because of aesthetic but also informational reasons. Especially when those PDFs need to be printed and sent to lots of people.

Enable Other Viewers to Use the Font

You cannot make sure that every viewer of your PDF has all the fonts it uses. And this has been emphasized before. Embedding it in PDFs enables other viewers to use these fonts easily and conveniently.

One More Method to Make a PDF Perfect for Viewing

Besides embedding fonts in a PDF to make it better for viewing, sending, and printing, there is one more method.

Protect PDF

You can protect your PDF to keep its format and then prohibit other people from editing it. Like prohibiting printing, copying, annotating and editing. And this would need a PDF editor to help you protect PDFs because some tools only enable you to add passwords to PDFs rather than set accesses.
And here is a tool called SwifDoo PDF that can help you to set particular access for your PDFs.
Here’s how:
Step 1. Download SwifDoo PDF and then open PDFs with it.

Step 2. Find Protect in the top toolbar.
Step 3. Click Encryption and choose accesses that need to be limited.

More features like changing fonts, adding images, links, whiteout, etc. to improve your PDFs are also practical in this software.You can get this powerful PDF editor just by clicking the banner below. Free download now!

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The Bottom Line

Content about how to embed fonts in a PDF has been presented above. Just follow the steps and improve your PDF now! Besides using Adobe Acrobat to embed fonts, this blog also mentioned another way to keep the formatting of PDFs - use SwifDoo PDF to protect access to them. And this software can help you with more things like editing, converting, compressing, unlocking PDFs, etc. Just get this software for free now!

Kevin is an experienced editor for SwifDoo focused on tech blog writing. Familiar with all kinds of PDF editing software on the market, specializes in composing posts about PDFs. All the topics he chooses are aimed at bringing more benefits to users.

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