Page numbers refer to a sequence of numbers appearing at different places on pages of a book or other documents. In most cases, the page numbers are placed at the middle of a page's bottom, which is often used to help readers locate certain pages and know the size of the entire document. Do you have any clue about how to add page numbers to a PDF?

In the face of formal or academic documents, most users are aware of the necessity to add page numbers to a Microsoft Word file for citation. Likewise, PDF is a widely accepted digital file for both individuals and businesses. Is it possible to number pages in PDF? If yes, then how to? Consequently, this post will center on several methods to add page numbers to PDF.

Adding Page Numbers to PDF with Desktop Software

In this section, we will learn how to insert page numbers in PDF using offline and desktop programs. PDF users then won’t go to the trouble to insert page numbers into a Word file and convert this file into a PDF.

SwifDoo PDF

This is an all-featured PDF product on Windows 7-11. The easy-to-use SwifDoo PDF is rising in popularity among PDF users thanks to its intuitive user interface and useful functions. While users are looking for a much-needed tool to add page numbers, in different styles, into PDFs, SwifDoo PDF absolutely meets one’s needs and will not fall short of your expectations. Check out how to add page numbers to a PDF file on Windows:

Step 1: Download SwifDoo PDF from the official website or Microsoft AppSource, and then install the program onto your PC;

Step 2: Upload a PDF document in need of page numbers. Navigate to the main taskbar and choose Page > Page Number;


Step 3: Select the desired number format, alignment, position, or margin. Once ready, hit the OK button to complete adding page number to the current PDF document. Aside from that, if users don’t need to add page numbers to all pages, then specify the page range.

Tips:If you have a merged PDF in your hand, SwifDoo PDF is still able to insert page numbers. In addition, a good reason to use SwifDoo PDF is that this software provides a preview of the added page number, therefore users can change the position, style, or alignment of the page number if dissatisfied with the results.

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If you have inserted page numbers but then needed to remove them from the current PDF document, what should you do? Just click on the “Header and Footer” icon and then choose “Remove Headers & Footers” to delete the inserted page numbers.

Soda PDF

The next recommendation is Soda PDF, another comprehensive PDF software on both web and Windows. Soda PDF enables users to add different types of page marks, such as header and footer, watermarks, and page numbers. This PDF program allows users to add external links or images to PDFs. Let’s take a closer look at how Soda PDF number pages in PDF:

Step 1: Download and install Soda PDF;

Step 2: Launch the PDF program and open a PDF file. When ready, choose EDIT > Add Page Marks > Page Number;


Step 3: In the pop-up window, users can choose where to place the page number and the style. Once ready, hit the INSERT button to complete.

Distinguishing itself from SwifDoo PDF, Soda PDF doesn’t provide previews of the pages and users cannot directly see how everything goes. However, Soda PDF enables users to change the font style and font size of the page numbers.

Similarly, the headers and footers, as an important page mark, are widely used by PDF users. Therefore, how do we insert headers and footers in PDF documents? Read the post below to figure out how to:

3 Easiest Ways to Add Headers and Footers to PDFs

3 Easiest Ways to Add Headers and Footers to PDFs

To create a formal document, it's necessary to add headers and footers to it. This post shares 3 easiest ways to help with that.


Adding Page Numbers to PDF on Mac

Although the default PDF viewer on Mac is quite good at processing simple PDF tasks, it is not a dedicated PDF annotator. Straightforwardly, users need to type the page number at the needed place one by one, and the entire process is highly time-consuming and tedious once the PDF document has more than a handful of pages.

In this case, a professional PDF application is what you are looking for. PDF Expert is such a compatible PDF app on macOS. With this program, Mac users can add headers and footers, page numbers, and bates numbers. Follow the instruction below to easily add page numbers to a PDF on Mac:

Step 1: Download PDF Expert from App Store, then open a PDF document using PDF Expert;

Step 2: Navigate to the Edit PDF on the menu bar. Choose Header and Footer > Add Page Numbers;  

Step 3: In the Add Page Numbers window, change the page range, number formatting, position, margin, font style, and font size;

Step 4: When everything is all set, click on the Apply button to insert page numbers into the existing PDF.

What should be mentioned is that PDF Expert won the App of the Year in the Mac App Store and this is partially why we include this app in our list. Mac users can give it a try when dealing with complicated PDF jobs which Preview fails to help.

Adding Page Numbers to PDF Online

Aside from desktop programs, we still have another option - online PDF products. Usually, web-based PDF tools won’t require registration or download, and they provide free tasks, which presents a good choice for those cautious users. After reviewing several online PDF tools, we decide to introduce iLovePDF as this one enjoys a good reputation and provides stable service:

Step 1: Enter the URL on the search bar;

Step 2: In the top menu, click ALL PDF TOOLS, then choose Add page numbers in the EDIT PDF tab;


Step 3: Click on Select PDF file to upload a PDF from a local folder, Google Drive, or Dropbox;


Step 4: When the PDF is opened, users can change page mode, position, margin, text format, and page range.

As we described before, most Internet-based PDF tools provide two or three free tasks per day. iLovePDF is no exception. Users who are unwilling to try any desktop programs can turn to iLovePDF as this tool offers a free way to apply page numbers to PDFs.

Final Words

We have included several methods to add page numbers to a PDF on different devices, and users can choose the easiest solution for them. If users are searching for an all-in-one PDF product on Windows, SwifDoo PDF is worth a try, especially during this festival season. Users can buy a cost-effective product at a lower-than-usual price. If you are hesitating to pay for an unknown product, feel free to try out the software yourself by downloading it and seizing the free 30-day trial.



Roche has been an active PDF user for 6 years and tried different types of professional PDF tools (both online and desktop version) since at his bachelor degree. Now, Roche works as a columnist for SwifDoo PDF over the course of the last one year, and provides useful and practical solutions pertaining to various PDF topics for users from different features.