SwifDoo PDF

Efficient PDF Toolkit for Windows

  1. OCR PDFs to make scans searchable and editable;
  2. Unleash PDF creativity on iOS and Android effortlessly;
  3. Translate PDF accurately to break down language barriers
Home / News / How to Compare Two Word Documents: 3 Easy Ways

How to Compare Two Word Documents: 3 Easy Ways

By Demi | Follow twitter | Updated on March 6, 2024
Have you ever struggled to efficiently compare edited versions of contracts, proposals, or collaborative writing projects? Navigating changes across different Word documents can be tedious, especially when clarity and accuracy are paramount. This article by SwifDoo PDF will show you how to compare two Word documents in 3 ways, ensuring you catch every nuance and revision while saving precious time.

Compare Two Word Documents with Microsoft Word

Gone are the days of manual side-by-side comparison! Microsoft Word's built-in tool makes spotting and managing edits a breeze. Whether you're collaborating on a project, reviewing drafts, or simply need to track changes, Word's comparison feature is your key to efficiency.

Let’s check how to compare two Word documents side by side.

Step 1: Launch Microsoft Word, go to the Review tab and tap Compare > Compare;

Compare two Word documents with Microsoft Word 1

Step 2: Upload the two Word documents you want to compare in the Compare Documents dialogue box;

Compare two Word documents with Microsoft Word 2

Step 3: Optionally, click More to customize the settings for your file comparison. Then, hit OK to compare Word documents.

Compare two Word documents with Microsoft Word 3

Microsoft Word will highlight all the differences between the two versions, making your editing process much smoother. If needed, this program also enables you to combine multiple Word documents into one easily.

Compare Two Word Documents with Google Docs

Need to compare two Word documents but don't have access to Microsoft Word? Don’t worry! Google Docs offers a handy built-in tool to seamlessly compare documents, even if they were created in different programs. Follow these steps to compare documents in Word:

Step 1: Open the Word document you want to compare. In the Google Docs menu, click Tools > Compare Documents;

Compare two Word documents with Google Docs 1

Step 2: In the pop-up window, browse for the comparison Word document and click Compare to compare the 2 Word documents;

Compare two Word documents with Google Docs 2

Step 3: Google Docs will analyze the documents and highlight any differences. Click Open to see the comparison results in a new document.

Compare two Word documents with Google Docs 3

Compare Two Word Documents with Draftable

In addition to using Google Docs or Microsoft Word to compare two Word documents, you canalso resort to a dedicated document comparison tool. Draftable is a considerable choice in this way. It will highlight differences and pinpoint exact changes, deletions, and additions, making it ideal for working professionals to handle official documents.

Step 1: Head to the Draftable website and click Try Draftable Online to access the comparison tool;

Step 2: Drag and drop your Word documents onto the designated areas or use the Choose File button for each document. Then, click Compare to compare changes in two Word documents;

Compare two Word documents with Draftable 1

Step 3: The program will highlight changes in both documents, making them easy to identify and review.

Compare two Word documents with Draftable 2

Save Word as PDF after Editing

After you compare two Word documents and identify the best version, we suggest you convert Word to PDF. This simple step prevents accidental edits and ensures your formatting, images, and layout remain pristine.

You can do that seamlessly within Microsoft Office: Simply navigate to "File" > "Save as," and choose "PDF" as the output format. You can even specify page ranges or include comments for enhanced flexibility.

For an extra layer of protection, consider utilizing a dedicated PDF editor like SwifDoo PDF. This tool offers robust conversion capabilities alongside powerful security features like password protection. You can encrypt your PDF to restrict unauthorized access and maintain complete control over who can view and modify your content.

Compare two Word documents SwifDoo PDF

Final Words

After you master the method to compare two Word documents, you can use it to efficiently review edits, identify plagiarism, and ensure consistency between versions. Among all the methods to compare Word documents for differences, Microsoft Word is the most straightforward as it offers an easy-to-use built-in comparison feature. If you do not have this program installed on your device, Google Docs can be a solid alternative. Besides, Specialized tools like Draftable provide clear visual comparisons.


Q:How can I compare two PDF files?

You can easily compare two PDF documents using the following two ways:

Using Adobe Acrobat (Paid):

If you have a paid subscription to Adobe Acrobat, you can use the built-in "Compare Files" tool to compare PDF documents.

Navigate to the "Tools" menu, select "Compare Files", and click "Select File" to choose the two PDFs you want to compare. Finally, click the "Compare" button.

Using Free Online Tools:

Several free online tools offer basic PDF comparison functionalities. However, be cautious about uploading sensitive documents and ensure the chosen service has proper security measures. Popular options include PDF Merge, Diffchecker, and Smallpdf.

Q:How do you compare similarities between two documents?

Word Processing Features

Both Microsoft Word and Google Docs have built-in features for comparing documents. These tools highlight differences and allow you to see both versions side-by-side.

Online Comparison Tools

Online tools like Diffchecker, Copyleaks, and Plagiarism Checker X offer detailed comparison reports, including percentage similarity, identical phrases, and paraphrased content.

Demi is curious about the technology field and is always passionate to explore new things. She is now working as a copywriter for this website. Demi will introduce many useful tips to improve your workflow.

Related Articles