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Home / News / How to Add Fonts to Word [Windows & Mac]

How to Add Fonts to Word [Windows & Mac]

By Demi | Follow twitter | Updated on January 31, 2024
While Microsoft Word's built-in fonts offer reliable options for everyday work, their predictability can limit your creative expression. Adding new fonts unlocks a broader range of styles, injecting personality into your documents and making them stand out. In this article, SwifDoo PDF will show you how to add fonts to Word effectively.

Add Fonts to Word on Windows

The process of adding a font to Word on Windows is straightforward. Simply download and install the font you like on your computer, then you will find the font in Microsoft Word. Now, get rid of the old Arial and Times New Roman and add fonts to Word as the following.

Step 1: Download the font you like from a trusted website. If your downloaded file is zipped, extract the font file (usually .ttf or .otf) using a decompression tool;

Step 2: Locate the extracted font file, right-click it, and select Install;

Add fonts to Word on Windows

Step 3: Launch Microsoft Word, and you will find the new font from the Font dropdown menu.

Add Fonts to Word on Mac

If you're a font enthusiast, consider using a font manager to keep your collection organized and easily accessible. Font Book is a utility that comes with your Mac and allows you to see, manage, and install fonts you have on your device. You can use it to add fonts to Word on Mac easily.

Step 1: Launch Font Book, select User, and click the plus icon;

Add fonts to Word on Mac 1

Step 2: Select the font file you want to add to Word and click Open;

Add fonts to Word on Mac 2

Step 3: Then, the system will add the new font on your Mac. You can use it in Microsoft Word directly.

That’s how to add fonts to Microsoft Word on Mac. Similar to the case in Windows, you can directly install a new font in the Finder: Locate and double-click the font file to preview it, then click “Install Font”.

Add fonts to Word on Mac 3

Save and Transfer Word Files as PDF

After you add fonts to Word and finish your editing work, consider saving and transferring it as a PDF. This ensures everyone who views it sees the fonts precisely as you intended, regardless of their device or software. Simply click "File" > "Save As", choose "PDF (*.pdf)" from the "Save as type" dropdown, and hit "Save".

For potential future edits or advanced features, consider a PDF editor like SwifDoo PDF. This tool enables you to access features like compressing Word files for efficient document management.

Add fonts to Word SwifDoo PDF

Website to Download Fonts for Free

From the content above, you may notice that in order to add fonts to Word, you need to download and install the font on your device first. Here, we will introduce some free and reliable font websites to you.

  • Google Fonts: A vast library of free fonts curated by Google, perfect for web use with excellent cross-platform compatibility and easy embedding.
  • Font Squirrel: A well-respected site focusing on high-quality, free fonts with clear licensing information.
  • DaFont: A massive collection of fonts, including many unique and quirky options, with both free and paid fonts.
  • FontSpace: A designer-centered site with a focus on professional and clean fonts, featuring a font generator and easy previews.

OTF Vs. TTF: Which Font Format Is Better

When you add fonts to Word, you may encounter an OTF or TTF file. Both of them are standard font formats compatible across Windows, macOS, and Linux. They scale seamlessly and support basic styles like bold and italic. However, OTF shines with its advanced features:

  • Extensive features: Ligatures, alternates, small caps, fractions, ornaments, and broad language support.
  • Rich glyph library: Holds up to 65,000 glyphs, ideal for complex languages and scripts.
  • Smaller file sizes: Compressed efficiently, saving storage space.
  • Smoother rendering: Especially at smaller sizes or on screens.

OTF's versatility makes it ideal for professional design and publishing. TTF remains popular for basic text editing, web compatibility, and older software due to its more straightforward structure.

Final Words

Adding fonts to Word is surprisingly easy, even if you are a tech novice. Whether you're crafting an impressive presentation, designing a compelling brochure, or simply adding a sense of personality to your reports, the right fonts can elevate your work from ordinary to extraordinary. Now, go ahead and explore the endless possibilities in Word!


Q:How do you apply a font style in Word?

After you add new fonts to Word, you may wonder how to apply them. Here’s the method:

  1. Select the text you want to format:

Click and drag your mouse over the text to highlight it.

  1. Access the font options:
  • Home tab: Locate the "Font" group on the ribbon, where you'll find the font name, size, and other formatting options.
  • Mini toolbar: Right-click on the selected text to open a small toolbar with font formatting options.
  • Keyboard shortcut: Press “Ctrl + D” to open the Font dialog box.
  1. Choose your font style:
  • Font dropdown menu: Click the arrow next to the current font name to see a list of available fonts. Select the font you desire.
  • Font style buttons: Click the buttons for bold, italic, underline, or other styles to apply them directly.
  • Font dialog box: Click the "Font" button in the bottom right corner of the Font group to access a detailed dialog box with more font options.

Demi is curious about the technology field and is always passionate to explore new things. She is now working as a copywriter for this website. Demi will introduce many useful tips to improve your workflow.

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