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Home / Blog / How to Send PDF to Email: Different Platforms and Useful Ways

How to Send PDF to Email: Different Platforms and Useful Ways

By Monica | Follow twitter | Updated on October 19, 2022
Introduction:
When you send important messages or files to others, such as contracts or offers, the PDF format takes priority over other file formats, as it prevents the file from being changed by the recipient and keeps the file as it was originally created. That's why you find it efficient and time-saving to email PDF files directly. So, here comes a question: how to send PDF to email?
summary

Usually, when it comes to business correspondence or formal situations, it's better to use email as your primary method of communication. If you don’t know how to send PDF to email, this post hits the spot and explains all the details about sending a PDF through Gmail and Outlook. Moreover, we also offer you a more convenient way to achieve this by using a dedicated PDF tool.

How to Send a PDF File to Email Through Gmail

Gmail was launched by Google itself on April 1, 2004, and it has been used for 18 years. Fast forward to October 2018, Gmail had already gained over 1.5 billion users, and now this number has soared to 1.8 billion. Gmail always remains the most popular email service worldwide, accounting for 18% of the email service market share.

In fact, it’s very easy to send a PDF file as a Gmail attachment. Let’s find out how to do it:

Step 1. Login to Gmail and open the new message box;

Step 2. Click the paperclip icon in the bottom navigation bar;

How to send PDF to email on Gmail

Step 3. Navigate to the folder and select the target PDF file, then click Open;

Step 4. Gmail will start uploading the file automatically, and you’ll have successfully attached the PDF file to Gmail once the process is completed.

Uploading PDF files in Gmail

By attaching your PDF files to the new message box, you can send an email with a PDF file through Gmail easily.

In addition, Gmail offers you a new way to email PDF files, that is, using Google Drive.

There’s a shortcut icon that connects to Google Drive. So, you can attach PDF files to an email from Google Drive. Since both products belong to Google, you don’t need to relog in again.

The only premise is that you need to upload your PDF files to Google Drive in advance.

What’s best is that once you store your files on Google Drive, these documents will be kept for a long time, and you can download files whenever you want.

When using Google Drive to upload PDF files to Gmail, you can choose to insert the file as a Drive link or an attachment. Both two methods are very convenient for recipients to check out.

How to send PDF to email through Google Drive:

Step 1. Upload your file to Google Drive;

How to send PDF to email via Google Drive

Step 2. Open New Message box in Gmail;

Step 3. Click the Google Drive icon in the bottom navigation bar;

Step 4. Select the file, then click Insert;

Insert files using Google Drive

How to Send a PDF File to Email Through Outlook

Besides Gmail, Outlook also had a user market share of 14% in 2020. That is, it has over 34.45 million users worldwide already. So, there’s also a need to find out how to send a PDF to Outlook.

In fact, sending PDF files to Outlook is much like sending them to Gmail. Specific steps are given below:

Step 1. Launch Outlook, and click New Email in Home;

How to send PDF to email on Outlook

Step 2. Under Message, there’s also a paperclip icon that is used to add attachment files;

Upload PDF files in Outlook

Step 3. Click the paperclip icon. You can choose PDF files from the recent items. Or you can browse web locations or your PC to get the file.

Upload files as attachments

Almost all email services allow you to send a PDF file as an attachment by simply clicking the paperclip icon. So, don’t worry, even if you’re using other email servers.

SwifDoo PDF: The Easiest Way to Send PDF to Email

Albeit you can upload PDF files when creating new emails, we found an all-around PDF tool that also supports sending PDFs to email in a breeze: SwifDoo PDF.

SwifDoo PDF is a dedicated PDF tool that can handle all issues related to a PDF file, including editing, annotating, converting, etc. It also has a built-in sharing feature: Share to enable sending your PDF file to email, Dropbox, and Google Drive.

Send PDF to email via SwifDoo PDF

Using SwifDoo PDF means you can create and edit PDF files in this program and send them via email directly. It’s more convenient and saves a lot of time on attaching PDF files to email. When opening the specific PDF file in this program, you don’t have to waste time searching for documents on your computers when needing to attach the PDF.

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How to Send PDF to Email from iPhone

All three methods we’ve mentioned above are available to desktop users. In this part, we mainly discuss how to send PDF to email from iPhone in the Mail app.

Step 1. Open the Mail app;

Step 2. Tap the compose icon in the bottom right corner;

Step 3. Fill in all the necessary information and the body of the email, then tap the arrow icon on your keyboard;

How to send PDF to email from iPhone

Step 4. You’ll see a new series of icons appear in the keyboard menu bar. Tap the document icon to attach PDF files from your iCloud drive;

Attach PDF files to email on iPhone

Step 5. Select your PDF file and then send this PDF document to email by tapping the send icon.

Advantages of Sending PDF to Email

Sending PDF documents via email attachment has multiple advantages. PDF is one of the greatest file formats since it can be opened on all operating systems without format changes or distortion. That’s to say, if you send a PDF as an email attachment, the file will keep all the styles, fonts, tables, and graphics unchanged as they were created.

As for email, compared to those social media platforms, email is still the most widely used tool when referring to important issues. Usually, people take email as a more formal way of communicating.

In addition, email is a free, simple, and quick tool that everyone can use to send and receive mail as long as there’s an Internet connection. Moreover, no matter how much time has passed, and no matter what devices you use, your email account keeps all messages and files with no changes. So, you can get them whenever you want to check.

The Bottom Line

Sending a PDF to email is a super secure way to share important messages during work and study. After reading this article, how to send PDFs to email may not be a tough issue any longer. If you need to edit a PDF document and then send it to others via email, try SwifDoo PDF!

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Monica

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Monica has more than three years of experience in writing tech products. And she has been a fan of SwifDoo PDF since it was released. Now she works as a full-time editor for SwifDoo PDF. With her extensive experience, Monica has offered many helpful and feasible recommendations for PDF tools.

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