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Home / News / How to Wrap Text in Excel [Automatically & Manually]

How to Wrap Text in Excel [Automatically & Manually]

By Demi | Follow twitter | Updated on January 26, 2024
Excel spreadsheets excel at organizing and analyzing data, but unruly text can throw a wrench in the works. Text wrapping comes to the rescue when lengthy descriptions or complex formulas overflow their cells. In this article by SwifDoo PDF, we'll explore how to wrap text in Excel automatically and manually to keep your spreadsheets tidy and organized.

Wrap Text in Excel Automatically

There are three main ways to automate text wrapping in Excel, each offering a convenient and quick approach:

Using the Wrap Text Button

The Wrap Text button is the most straightforward method to wrap text in Excel. Select the cell(s) containing the overflowing text, navigate to the Home tab, and click Wrap Text in the Alignment group. Then, your text will neatly adjust to fit within the cell.

Wrap text in Excel automatically 1

Using Keyboard Shortcut

For those who prefer a swifter approach, the you can use the keyboard shortcut Alt + H + W to wrap text in Excel. Highlight the desired cells and unleash this key combo to witness the transformation.

For Mac users, press Command+1, then select the Alignment tab and check the Wrap text box.

Using the Format Cells Dialogue Box

This method of wrapping text in Excel cells offers more control over the f. Select the cell(s), right-click, and choose Format Cells. In the dialogue box, navigate to the Alignment tab and tick the Wrap Text checkbox. You can also adjust other alignment settings like horizontal and vertical alignment here.

Wrap text in Excel automatically 2

Wrap Text in Excel Manually

Sometimes, the automatic method to make text wrap in Excel might not achieve the desired effect. For those situations, Excel provides manual tools to fine-tune your text presentation:

By adding line breaks

This method to wrap text in Excel allows you to control exactly where the text breaks. Place your cursor in the cell where you want the line to break, hold down Alt, and press Enter. That will insert a line break, allowing the text to flow onto the following line within the same cell

By adjusting the column width

If the text overflows because the column is too narrow, you can adjust the column width to accommodate it as an alternative way to wrap text in Excel. Hover your cursor over the right border of the column header until it turns into a double-sided arrow, then drag it outwards to widen the column. The text will automatically adjust to fit the new space.

Wrap text in Excel manually 1

To make text fit in an Excel cell quickly and precisely, double-click the right border of the column header when it's displaying the double-sided arrow. That will instantly resize the column to perfectly accommodate the length of the text within its cells.

Save Excel as PDF after Editing

After you wrap text in Excel, it’s suggested to convert the file to PDF to ensure the formatting remains intact when sharing or saving the file. Excel allows you to keep your document as a PDF directly. Click File > Save As, choose PDF from the Save as type dropdown, and click Save.

If you anticipate the need for future edits or modifications to the document's content, consider using a PDF editor to convert the Excel file to PDF. This approach maintains formatting while allowing you to make changes directly within the PDF environment. SwifDoo PDF is worth considering in this case.

Wrap text in Excel SwifDoo PDF

Here's the method: Save and close your file after you wrap the text in Excel. Launch SwifDoo PDF, go to the Convert tab, click Office to PDF, import your file, and hit Start to initiate the conversion process.

In this program, you can edit the PDF as easily as editing a Word document.

Final Words

Wrapping text in Excel is a fundamental skill that enhances both the readability and visual appeal of your spreadsheets. By mastering the automatic and manual methods, you can confidently tackle any text overflow and transform your spreadsheets into clear, organized, and professional documents.


Q:Why is my text not wrapping in Excel?

Here are the common reasons why text might not be wrapped in Excel:

  • Wrap Text Option Not Enabled: This is the most common cause. The "Wrap Text" feature needs to be turned on to allow text to flow onto multiple lines within a cell.
  • Fixed Row Height: If the row height is set to a specific value that is too small, the text won't wrap even if "Wrap Text" is enabled. Use the "AutoFit Row Height" feature to adjust the row height automatically to accommodate the wrapped text.
  • Shrink to Fit Option: This option shrinks text to fit the cell width, preventing it from wrapping. Turn off this option if you want the text to wrap instead.
Conditional Formatting Rules: Certain conditional formatting rules might affect text wrapping behavior. Review any applied rules to ensure they're not causing issues.

Demi is curious about the technology field and is always passionate to explore new things. She is now working as a copywriter for this website. Demi will introduce many useful tips to improve your workflow.

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