How to Embed a PDF in Notion: A Step-by-Step Guide

Introduction:

Notion serves as a versatile digital hub for managing notes, projects, and teamwork. Learning how to embed a PDF in Notion allows you to manage essential files efficiently and access them anytime. In this article, you’ll discover four flexible techniques to begin embedding today and elevate your productivity.

1. Embed a PDF Using the Embed Block

Embed Block is one of the best ways to embed a PDF in Notion. This enables you to showcase the PDF preview within your Notion workspace. So, you can scroll through the document without leaving the page. It makes accessing information straightforward and disruption-free.

Here’s how you can embed a PDF in Notion via the Embed Block.

Step 1. Launch Notion. Next, go to the Notion page where the PDF should be embedded.

Step 2. Next, tap on a space. And type “/embed.”

Step 3. Choose the Embed option from the menu.

Step 4. Choose and embed your PDF file.

Note: Files under 5 MB can be uploaded straight to Notion by selecting Upload. If not, check to learn how to reduce PDF file size without losing quality.

2. Embed a PDF with File Block

File Block is a great option to explore when you don’t need to read the PDF directly in Notion. With this method, the file can be uploaded for effortless access and downloading. It also helps because the PDF file does not take up space as an embedded file.

Learn how to embed a PDF in Notion with File Block.

Step 1. Launch Notion. And open the page where you wish to embed a PDF.

Step 2. Tap on an empty space. And type “/file.”

Step 3. Select the File option from the menu.

Step 4. Select and upload your PDF document. If your file size is smaller than 5 MB, you can upload it directly.

3. Embed a PDF via Google Drive

If Google Drive is your go-to, you can easily embed a PDF in Notion. If you already have your PDF in your GDrive, you can convert PDF to link. Once you get a shareable link, it is easy to paste it into your Notion page. You get multiple options to paste as a link, as a ‘mention’, as a preview, or as an embed.

Learn how to add a PDF in Notion with Google Drive in a few clicks.

Step 1. Locate the PDF in Google Drive, right-click it, and select Share > Get link.

Step 2. Then set the permission (access) to “Anyone with the link.” Ensure the role is Viewer. Once done, click Copy link to copy the link.

Step 3. Now, go to Notion and type /embed. And paste the link into the embed block.

Step 4. Alternatively, type /google to browse and select the file directly from your connected Google Drive account.

4. Embed a PDF with Import

The import feature is also a handy option for extracting information from your PDF and adding it as editable text to your Notion page. This feature lets you edit the PDF contents and then import the entire content to Notion. You can convert PDF to a Notion page and freely edit the text. However, you may need to compromise on the format quality.

Follow these steps to learn how to import a PDF in Notion with the Import function.

Step 1. Open Notion. And tap the Settings icon in the left pane.

Step 2. Click Import at the bottom.

Step 3. Select PDF, then pick your file from your device or cloud storage.

Step 4. Notion will process the content and transform it into an editable version. This enables you to arrange and add notes to it directly within the Notion page.

Bonus Tip: How to Edit PDF Before Embedding It

You’ve discovered multiple techniques for how to embed a PDF in Notion. However, if you wish to edit PDFs before embedding them in Notion, SwifDoo PDF can be a useful option. It is an all-around PDF editor that lets you refine, annotate, or update documents effortlessly, making them ready for sharing or when you export Notion to PDF.

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Key Features

Edit the text font, style, color, and size in the PDF.
Add bookmarks, hyperlinks, images, and sticky notes to the document.
Compress the PDF file size without losing the quality.
Merge and split a PDF into multiple files.
Convert PDFs to other popular file formats.
Digitally sign and add 2 layers of password protection to the document.
Employs AI to analyze and chat with documents.

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Quick Wrap Up

Embedding helps centralize all content, boosts teamwork, and increases clarity. Mastering how to embed a PDF in Notion helps keep your workspace organized, efficient, and simple to navigate while managing key resources. It’s beneficial for study notes, client documents, or project files. You can use any method, such as direct upload, embed links, Google Drive, or integrations to add PDFs.

Additionally, if you need to edit PDFs before embedding them, SwifDoo PDF is an ideal choice.