With the global spread of Covid-19 and the onset of stay-at-home orders in a number of countries around the world, many employees have found themselves in the role of remote workers overnight. While the concept of remote workers or working from home is not a new one, the outbreak of a global pandemic saw an increase in remote workers globally as companies grappled to manage lockdowns while trying to keep their businesses afloat.

For those who were able to work remotely, it meant job security and company productivity continued. If you haven’t worked remotely previously and suddenly find yourself needing to relocate your office to your home dining table or other area of your house, you might feel a little unprepared.

The internet has many articles offering helpful tips and ways to set up your home office. However, alongside a few logistical headaches of working from home, you will also have technological requirements to make the transition smoother.


The good news is, there are many useful online tools available that can assist you in enhancing your remote working life and enable you to have an efficient and paper free home office. Some of these helpful tools enable a user to create, edit and organise documents in PDF format, which helps eliminate the need for a printer and its consumables.


PDF software provides remote workers an affordable and reliable way to work outside the office while still maintaining professionalism and efficiency. PDF tools assist in team collaboration online through enabling the secure and easy sharing of documents without physically needing to be present at meetings and in the office. From enabling digital signatures, compression, merging and more, PDF software is a must for the home office employee.


Check out the following list of the top PDF functions:


1. Compress Your PDFs for Easy Sharing


Working from a remote office still requires constant communication with colleagues and team-mates, sharing important documents online. At times, these documents are too large to send via email and require compression. If large files are not compressed, they can often result in emails not sending or bouncing back.

Today, the PDF file format has become the universal standard for compressing and sending files. This also helps reduce redundancy and avoid any potential damage that may occur to your file contrarily.

Although a range of PDF altering programs are readily available to the standard user, the choice of which software to pick from can become a source of bewilderment. However, of these choices, SwifDoo PDF offers both a variety of functions and is free to download.

This PDF centralised program readily allows users to compress PDF files into a more manageable size, appropriate for sending to others. By uploading your selected PDF file(s) from your Computer, Google Drive and or Dropbox, you can efficiently compress them, and be confident that they will retain their original content.

The process is fast and simple to use, making Swifdoo PDF a good choice of program for users of all levels of experience.

 

2. Merge Multiple PDF Files Into One


If you have ever been required to send multiple documents to others, then you will appreciate the ability to merge multiple files into one in PDF format. The merge function is an essential component to home offices, considering the potential for exchanging vast amounts of content between colleges. Therefore, merging all of your files into a singular PDF can be achieved with operations such as SwifDoo PDF’s file merging capabilities.

SwifDoo PDF allows users to select PDFs from a directory, or drag and drop files straight into the space for processing. The program will proceed to merge your selected files into a single PDF for your required purposes. The operation is fast, free and does not require printing. As well as this, SwifDoo’s user friendly interface is easy to navigate and use, so extra learning regarding how to use this program is not required.

 

3. Convert Scanned PDF Documents Back to Editable Word Documents


How many times have you needed to edit text from a scanned PDF document, only to waste time retyping text into a new Word document to edit just a small portion of text?

If so, it comes as no surprise that this is an inefficient and time-consuming method. This is where the ability to convert scanned documents into Microsoft Word using Optical Character Recognition (OCR) technology offers a simple solution and is an excellent option for users working from home and in a paperless office.


OCR technology is integrated into SwifDoo PDF and is capable of reading a scanned PDF’s text and images and swiftly converts them into Word or .DOCX formats. The content is editable and can be updated as necessary. While SwifDoo PDF utilizes OCR technology to aid in this operation, a variety of technological components compose the software’s make up, meaning that it’s scanned PDF conversion process and results are of great satisfaction.

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4. Extract and Analyse Data from a PDF with Excel

As a worker from home, the requirement for numbers, scientific logs or medical reports is often unavoidable. This means that users may need to receive or download data from websites in PDF format. Of course, this results in the widespread use of PDFs to present information by businesses and websites alike. But what if said information required analysis via an Excel spreadsheet? Thankfully, PDF to .XLSX software such as SwifDoo is available for use.

By selecting the conversion from PDF to Excel function, SwifDoo extracts important data from your PDF files and allows users to view it in a .XLSX format. You can track your trends by converting PDFs to searchable Excel data to create graphs, charts and visual representations.

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SwifDoo is not only limited to .XLSX conversions either. With a wide range of possible conversion functions, the program itself is versatile and useful for any user. SwifDoo enables conversion of PDF to .PPT, .DOCX, CAD, Scanned Copy and even .PNG and .JPG in an effortless and efficient way.

Roche

ABOUT THE AUTHOR
Columnist

Roche has been an active PDF user for 6 years and tried different types of professional PDF tools (both online and desktop version) since at his bachelor degree. Now, Roche works as a columnist for SwifDoo PDF over the course of the last one year, and provides useful and practical solutions pertaining to various PDF topics for users from different features.

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